Payment mismatch checker

Upload one supplier statement and the corresponding ledger export for the same period. Review matched entries, amount differences, missing credits, and possible duplicate lines.

A payment can appear in your ledger before the supplier records it. Compare the statement and ledger to separate amount differences from entries that appear on only one side.

Amounts do not match

Part payments, fees, discounts, FX, or corrections can make the supplier statement disagree with your payment export.

Payments are unallocated

A payment may exist but not be tied to the right invoice or supplier reference.

Timing creates false exceptions

Month-end cutoffs and bank posting dates create differences that need explanation, not panic.

Follow-up needs source lines

Finance needs payment IDs, invoice references, and statement rows to resolve the issue.

Supplier statement reconciliation

Compare supplier statements with your accounts payable ledger. Review matched entries, missing records and amount differences before the month-end close.

What supplier statement reconciliation checks

Best fit

Supplier payment review

Output

Payment exceptions

Status

Matched / unmatched / exception

Workflow

supplier statement reconciliation

1Upload one supplier statement and the corresponding ledger export for the same period. PDF, CSV or Excel (.xls and .xlsx).
2Review matched values, exceptions and source context.
3Save the result in your workspace and follow up on differences.

Month-end payment review - Resolve payment differences before close.
Supplier dispute - Explain which payments are matched, missing, or unallocated.
Cash-control follow-up - Give finance a clear list of payment exceptions with sources.

Which files should I upload?

Upload one supplier statement and the corresponding ledger export for the same period. Use records for the same supplier and period so the comparison has both sides of the account. PDF, CSV or Excel (.xls and .xlsx).

Is this the same as bank reconciliation?

This checks a supplier statement against your ledger. Bank-account reconciliation compares bank transactions with your books and is a different task.

How do I run more checks?

Choose a paid plan for repeat runs and saved history. You can try the free workflow before choosing a plan.

Find payment mismatches in supplier records

Upload one supplier statement and the corresponding ledger export for the same period. Review matched entries, amount differences, missing credits, and possible duplicate lines.

Supplier statement reconciliation →Reconcile a statement free

You decide whether to change accounting records or approve a payment.