Supplier statement reconciliation workflow
Supplier statement reconciliation for month-end
Compare supplier statements with your accounts payable ledger. Review matched entries, missing records and amount differences before the month-end close.
A supplier reconciliation result you can act on
A shared invoice reference can still carry different amounts. The result brings those values together so you can investigate the difference.
Supplier statement reconciliation
Illustrative example with fictional figures
Business impact
Turn month-end supplier checks into an exception review.
Match the supplier statement to the ledger and spend the review on missing or different entries instead of ticking through every line.
01
Clear matched entries
Separate entries that agree so the team can focus on exceptions.
02
Find missing items
Surface invoices, credits, or payments that appear in one source but not the other.
03
Resolve differences
Take a focused exception list into correction, supplier follow-up, or month-end sign-off.
What you receive
A reconciliation organised around the exceptions.
The result keeps matches, missing entries, amount differences, and source values together for review.
Matched entries
See which supplier and ledger records agree.
Missing items
Find records present in only the statement or only the ledger.
Amount differences
Identify entries that appear to match but disagree on value.
Exception list
Work from a focused list of items that need correction or follow-up.
From files to exceptions
Statement and ledger in. Reconciliation out.
- 01
Add both files
Upload the supplier statement and the corresponding ledger export.
- 02
Review matches and differences
Check matched entries, missing items, and amount differences against the source values.
- 03
Resolve the exceptions
Correct the ledger, follow up with the supplier, or continue the month-end approval.
For recurring reconciliations
Use the same exception-first review every month.
The paid workflow supports recurring supplier reconciliations and keeps completed work available inside one workspace.
- Keep completed reconciliations available to reopen.
- Repeat the same structured check across suppliers and periods.
- Review source values beside every discrepancy.
- Use reconciliation alongside the other active Arthur & Co workflows.
What it costs
One free run per verified email. No account or card required.
Platform costs €69 per month, or €55 per month billed yearly (€660 per year). All active workflows and 2 seats are included.
40 monthly credits cover 13 checks of up to 30 combined document pages each, using 39 credits. Longer checks use more credits.
See plans and usage limitsSupplier reconciliation questions.
Which files do I need?
Upload the supplier statement and the ledger export for the same supplier and period. Supplier statements can be PDF; ledger exports can also be CSV.
Which differences does the result show?
The result separates matched entries, records missing from either source, and apparent matches with amount differences.
Can I check the source values?
Yes. Extracted values remain beside the match or discrepancy so you can verify the result against the uploaded files.
What does paid use add?
Start with one reconciliation free. Recurring use keeps completed work available and includes reconciliation alongside every active workflow in Starter.
Reconcile your next supplier statement
Try the result with your own files before choosing a plan.
Reconcile a statement freeYou decide whether to change accounting records or approve a payment.