Supplier statement reconciliation workflow

Supplier statement reconciliation for month-end

Compare supplier statements with your accounts payable ledger. Review matched entries, missing records and amount differences before the month-end close.

Reconcile a statement free See pricing

Actual result from fictional inputs

Find the credit note behind a €450 difference

The statement totals €12,450 and the ledger totals €12,000. The workflow matched three invoices and flagged credit note CN-0042, recorded only in the ledger.

Statement: €12,450.00
Ledger: €12,000.00
Difference: €450.00

The missing-credit finding has low confidence and no linked source page in this run. Check the PDFs and confirm the credit with the supplier before changing the books.

Sample run: 26 September 2026. Source files and downloaded results are in English. Sample details and checks

Read the checking guide

Business impact

Turn month-end supplier checks into an exception review.

Match the supplier statement to the ledger and spend the review on missing or different entries instead of ticking through every line.

Clear matched entries

Separate entries that agree so the team can focus on exceptions.

Find missing items

Surface invoices, credits, or payments that appear in one source but not the other.

Resolve differences

Take a focused exception list into correction, supplier follow-up, or month-end sign-off.

What you receive

A reconciliation organised around the exceptions.

The result keeps matches, missing entries, amount differences, and source values together for review.

Matched entries

See which supplier and ledger records agree.

Missing items

Find records present in only the statement or only the ledger.

Amount differences

Identify entries that appear to match but disagree on value.

Exception list

Work from a focused list of items that need correction or follow-up.

From files to exceptions

Statement and ledger in. Reconciliation out.

01
Add both files
Upload the supplier statement and the corresponding ledger export.
02
Review matches and differences
Check matched entries, missing items, and amount differences against the source values.
03
Resolve the exceptions
Correct the ledger, follow up with the supplier, or continue the month-end approval.

For recurring reconciliations

Use the same exception-first review every month.

The paid workflow supports recurring supplier reconciliations and keeps completed work available inside one workspace.

Keep completed reconciliations available to reopen.
Repeat the same structured check across suppliers and periods.
Review source values beside every discrepancy.
Use reconciliation alongside the other active Arthur & Co workflows.

What it costs

One free run per verified email. No account or card required.

Platform costs €69 per month, or €55 per month billed yearly (€660 per year). All active workflows and 2 seats are included.

40 monthly credits cover 13 checks of up to 30 combined document pages each, using 39 credits. Longer checks use more credits.

See plans and usage limits

Supplier reconciliation questions.

Which files should I upload?

Use records for the same supplier and period so the comparison has both sides of the account. PDF, CSV or Excel (.xls and .xlsx).

Is this the same as bank reconciliation?

This checks a supplier statement against your ledger. Bank-account reconciliation compares bank transactions with your books and is a different task.

How do I run more checks?

Choose a paid plan for repeat runs and saved history. You can try the free workflow before choosing a plan.

Related practical guides

Reconcile your next supplier statement

Try the result with your own files before choosing a plan.

Reconcile a statement free

You decide whether to change accounting records or approve a payment.