AI agent platforms for small business back-office work

Ready to automate your back office? Explore Arthur & Co's AI agent platform and see which agents fit your business.

The small business automation gap

If you run a small business, you know this frustration intimately.

Enterprise companies have AI analyzing contracts, reconciling invoices, extracting receipt data, and generating reports. They automate the tedious stuff so their teams focus on growth.

You? You're stuck in the gap.

Manual work doesn't scale. As your business grows, the hours pile up. Finance needs reconciliation and invoice checks. Legal needs contract reviews and contract comparisons. Operations needs document comparison. Teams also need help reviewing evidence packs, receipts, and statements.

Enterprise tools don't fit. Many are built around larger rollouts, integration projects, and longer setup cycles. They're often designed for big-company processes rather than your 15-person team or one-person consultancy.

Hiring isn't always viable. If your workload is spread across finance, operations, and contract review, adding headcount for each task can be harder than finding a workflow tool your existing team can use directly.

Generic AI (ChatGPT, Claude) isn't the answer. You upload a contract and ask for a summary. Great. Now do that 50 times this month. Copy-paste every response into a spreadsheet. Check whether the outputs are consistent. Realize you're still doing manual work - just with AI assistance.

This is the small business automation gap: you need enterprise capabilities but you're stuck with consumer tools or enterprise prices.

What is an AI agent platform?

An AI agent platform solves this by giving you multiple specialized AI agents - each pre-configured for specific back-office tasks - accessible from one platform with shared credits.

Think of it like this: instead of juggling separate tools or manual steps across finance, operations, and contract work, you use specialized workflows for those jobs in one platform. One login. One invoice.

How AI agents differ from generic AI

Generic AI (ChatGPT, Claude):

• You write prompts for every task
• Outputs vary based on your prompt quality
• No structured data extraction
• One-by-one processing only
• You manage consistency yourself

AI Agent Platform (Arthur & Co):

• Pre-configured workflows for specific tasks
• Consistent, structured outputs every time
• Bulk processing (upload 50 contracts, get 50 analyses)
• Specialized agents for different departments
• Outputs in formats you need (Excel, CSV, reports)

Example:

You need to review 10 vendor contracts.

With ChatGPT: Upload contract 1. Write prompt. Copy response. Upload contract 2. Write prompt again. Copy response. Repeat 10 times. Manually format into a comparison spreadsheet.

With Arthur & Co: Upload all 10 contracts to Contract review. Get structured individual reviews in minutes, with risk scores and missing clauses ready to share.

The multi-agent advantage

Arthur & Co isn't a single-purpose tool. It's a platform with defined workflows across finance, operations, and legal.

Available workflows

Arthur & Co groups the platform around defined workflows, so you can choose the job that matches the file in front of you.

Contract review - Analyses contracts and legal agreements in minutes. Upload NDAs, vendor agreements, SaaS contracts, or MSAs and get risk scoring, gap analysis, and clause-by-clause insights.

Document comparison - Compares document versions to track every change. Upload policy updates, SOPs, or regulatory documents and see exactly what changed between versions.

Workflow status

Supplier statement reconciliation is live. Invoice-to-PO matching is live. Three-way matching is live. Receipt extraction is live, and bank statement conversion is live. Other live workflows include contract review, contract comparison, document review, document comparison, and questions and evidence review.

Why multi-agent beats point solutions

Point Solutions Approach:

• One tool for contract analysis
• Another for invoice matching
• Another for document comparison
• Another for receipt extraction

Total: multiple platforms, multiple logins, multiple invoices, and separate workflows to manage.

Multi-Agent Platform:

• Defined workflows in one platform
• One login, one invoice
• Shared credit pool
• Related finance, document, and contract jobs in one place

You save money. You save time. You avoid platform sprawl.

Who is Arthur & Co built for?

Arthur & Co serves businesses of all sizes - from solo freelancers to 200+ person teams.

Freelancers and solopreneurs

You're a one-person business doing the work of several roles. Use Contract review to review client contracts before signing. Use Document comparison to compare document versions for clients. If you handle expense paperwork, Receipt extraction can turn receipt files into structured data. Allocate your credits based on monthly needs.

Typical plan: See current options on Arthur & Co pricing

Small teams (5-50 employees)

Your team is lean. Finance handles AP/AR plus reconciliation. Operations manages vendor contracts and document workflows. You can't afford dedicated specialists for every function.

Typical plan: See current options on Arthur & Co pricing

Growing SMEs (50-200+ employees)

You have departments but workloads exceed capacity. Finance may need supplier statement reconciliation, invoice-to-PO matching, three-way matching, receipt extraction, or bank statement conversion. Legal teams may need contract reviews and contract comparisons. Operations may need document review and document comparison.

Typical plan: See current options on Arthur & Co pricing

The beauty: Same platform scales with you. Start as a freelancer, grow to 100 people - your AI agents grow with your needs.

How it works: file upload simplicity

Arthur & Co uses file upload workflows. No integrations. No APIs. No complex setup.

Step 1: Choose your workflow (Contract review for contracts, Document comparison for document versions, etc.)

Step 2: Upload your files (PDF, Word, Excel, images - we handle it all)

Step 3: Get results in minutes (structured outputs, reports, downloadable data)

Example workflow:

You need to analyze 5 vendor contracts before renewal negotiations.

1. Navigate to Contract review
2. Upload all 5 contracts
3. Receive a structured first-pass review with source-based findings, review questions, and visible clause annotations
4. Download the output to share with stakeholders
5. Use the review to decide which agreements need closer follow-up before renewal discussions

No prompt engineering. No integration complexity. Just upload and go.

Pre-configured workflows for immediate use

"Pre-configured" is a core part of how the platform works.

What it means:

• Workflows are set up for specific document jobs
• You upload files instead of writing detailed prompts from scratch
• Outputs are structured and consistent
• You can start using the workflow right away

What it doesn't mean:

• You can't customize (you upload your baseline contract for comparison)
• It's one-size-fits-all (agents adapt to your document types)
• You're locked into rigid workflows (agents handle variations automatically)

Contrast: Custom AI Development

Build your own AI for contract analysis:

• Scope the workflow yourself
• Set up prompts, testing, and document handling
• Maintain the process as your needs change
• Carry the risk of whether the workflow fits day-to-day work

Use Arthur & Co:

• Choose an existing workflow
• Upload files to start
• Review structured outputs
• Use a workflow already defined for the task

Pre-configured wins for back-office automation. Save custom AI for core business differentiation.

Shared credit pool: maximum flexibility

Arthur & Co uses a shared credit pool across all agents.

How it works:

Your plan includes credits (Platform: 40, Team: 100, Business: 250). Use credits across any agent based on monthly needs.

Example: Team Plan (100 credits/month)

Month 1 (Contract renewal cycle):

• Contract workflows (contract analysis): 50 credits
• Document workflows (document comparison): 30 credits
• Remaining: 20 credits

Month 2 (Supplier reconciliation heavy):

• Supplier reconciliation (available now): 60 credits
• Contract workflows: 20 credits
• Document workflows: 20 credits

Month 3 (Document-heavy cycle):

• Contract review: 50 credits
• Document comparison: 30 credits
• Remaining: 20 credits

Your workload shifts monthly. Your credit allocation shifts with it. No need to buy separate subscriptions for each function.

Comparing workflow software with added headcount

Let's compare using the platform with handling the same work through additional hiring or manual coordination.

Scenario: 30-person SaaS company

Back-office needs:

• Contract reviews (legal)
• Invoice processing (finance)
• Document comparison (operations)
• Supplier reconciliation (finance)

Hiring approach:

• Add staff to cover contract review support
• Add staff to cover accounts payable and reconciliation tasks

Total: more headcount, onboarding, and handoffs before you've standardized the workflow.

Arthur & Co approach:

• Use the plan that fits your volume; see Arthur & Co pricing for current terms
• Route contract files to Contract review
• Route invoice and purchasing files to invoice-to-PO matching or three-way matching
• Route supplier statements and ledger files to supplier statement reconciliation

Operational difference: one platform can cover several recurring document and finance checks that might otherwise sit in separate inboxes or tools.

For a lean team, the main comparison is often simpler: whether recurring review work stays manual, gets spread across extra hires, or moves into defined workflows your current team can run.

Getting started with Arthur & Co

Step 1: Choose your plan

Visit Arthur & Co pricing and review the current plan options for your team and workflow volume.

Step 2: Explore available workflows

Start with Contract review for contract analysis or Document comparison for document comparison. Supplier statement reconciliation, invoice-to-PO matching, three-way matching, receipt extraction, and bank statement conversion are also live.

Step 3: Upload and automate

No setup required. Upload your files and get structured results in minutes.

Arthur & Co platform overview

Arthur & Co is the all-in-one AI workflow platform that handles the busywork your SME team doesn't have time for.

One platform. Defined workflows across finance, operations, and legal. One shared credit pool. One invoice.

Pre-configured workflows mean you can start with a defined file-based process. File upload simplicity means no integrations or technical setup. The platform is organized around practical back-office jobs rather than custom builds.

Whether you're a solo freelancer reviewing client contracts or a 200-person company automating back-office operations - Arthur & Co scales with your business.

Try it: No credit card, simple subscription

Ready to stop drowning in back-office busywork?

Explore Arthur & Co's workflows and choose the one that fits your business. Start with Contract review for contract analysis or Document comparison for document comparison.

See Arthur & Co pricing for current plan and workflow terms.

Conclusion

Enterprise AI products are often designed around bigger budgets, integration teams, and longer implementation cycles than most small businesses want to take on.

Arthur & Co changes that with defined workflows, shared credits, and file upload simplicity. You can use one platform for contract, document, finance, and evidence-review tasks without building a custom system first.

From solo freelancer to 200-person SME - if you're drowning in contracts, invoices, reconciliation, or document comparison, you deserve the same AI tools Fortune 500 companies use.

Stop competing with manual work. Start competing with AI.