Accounts payable automation: choose the right invoice check
Match invoices to purchase orders, add delivery records for three-way checks, and reconcile supplier statements with your ledger. Choose the check that fits your finance task.
An invoice awaiting approval and a supplier balance that does not reconcile need different checks. Start with the records for that decision and receive matched values, discrepancies, and source context for follow-up.
Quantities and unit prices
Find line differences between what was ordered and what was invoiced.
Amounts and currency
Inspect line amounts, totals and currency differences together with the extracted values.
Supplier and document details
Review discrepancies in supplier details, tax identifiers and document headers.
Invoice-to-PO matching
Invoice-to-PO matching
Compare supplier invoices with purchase orders. Review quantity, unit-price and header differences in one result before deciding which invoices are ready for approval.
What invoice-to-PO matching checks
Three-way matching
Three-way matching
Compare what was ordered, invoiced and received. Upload the invoice, purchase order and goods receipt to review quantity, price and document differences before approval.
Three-way matching
Supplier statement reconciliation
Supplier statement reconciliation
Compare supplier statements with your accounts payable ledger. Review matched entries, missing records and amount differences before the month-end close.
What supplier statement reconciliation checks
Quantities and unit prices
Find line differences between what was ordered and what was invoiced.
Amounts and currency
Inspect line amounts, totals and currency differences together with the extracted values.
Supplier and document details
Review discrepancies in supplier details, tax identifiers and document headers.
- 1Use the supplier invoice and the purchase order it refers to. Both documents are needed for a two-way check. Start with a PDF of each document.
- 2Review matched values, exceptions and source context.
- 3Save the result in your workspace and follow up on differences.
- Before invoice approval — Compare quantities, prices, and totals with the purchase order.
- Partial delivery — Add the goods receipt in the three-way matching workflow.
- Month-end close — Reconcile the supplier statement against your ledger in a separate workflow.
Which files should I upload?
Use the supplier invoice and the purchase order it refers to. Both documents are needed for a two-way check. Start with a PDF of each document.
Does this include the goods receipt?
This is a two-way invoice and purchase-order check. Use three-way matching when you also need to compare what was received.
How do I run more checks?
Choose a paid plan for repeat runs and saved history. You can try the free workflow before choosing a plan.
Does this replace a complete accounts payable system?
Arthur & Co provides file-based matching and reconciliation. Invoice-to-PO matching requires an invoice and purchase order; it does not audit contract prices or run a historical duplicate-invoice search. Approval routing, posting, and payment stay in your existing systems.
Related practical guides
Accounts payable automation: choose the right invoice check
Compare supplier invoices with purchase orders. Review quantity, unit-price and header differences in one result before deciding which invoices are ready for approval.
You decide whether to change accounting records or approve a payment.