Prepare your finance workflow for electronic invoicing
Separate electronic-invoice exchange and tax validation from invoice matching. Arthur & Co checks invoices against purchase orders; country-specific e-invoicing certification is outside its current scope.
Receiving an electronic invoice and checking its commercial details are different tasks. Use your exchange or accounting provider for statutory processing, then compare the invoice with its purchase order or delivery record when finance needs to investigate a difference.
Requirements differ by country and company size
Formats, exchange channels, reporting duties, and transition dates vary. Confirm the rules that apply to your entity with the relevant tax authority or adviser.
Transition periods create mixed inputs
Finance teams may receive structured invoices alongside PDFs and other supporting documents while suppliers and systems move at different speeds.
Exchange-platform errors still need investigation
A certified platform may reject or flag an invoice, but a finance owner still needs to understand the issue, contact the supplier, and decide the next step.
Lean teams need clear ownership
Tax compliance, invoice approval, exception review, and supplier reconciliation are related but distinct responsibilities. One tool should not be presented as replacing all four.
Supplier statement reconciliation
Supplier statement reconciliation
Compare supplier statements with your accounts payable ledger. Review matched entries, missing records and amount differences before the month-end close.
What supplier statement reconciliation checks
Invoice-to-PO matching
Invoice-to-PO matching
Compare supplier invoices with purchase orders. Review quantity, unit-price and header differences in one result before deciding which invoices are ready for approval.
What invoice-to-PO matching checks
Questions and evidence review
Questions and evidence review
evidence review can compare a supplied checklist with uploaded evidence. It does not determine which tax rules apply, certify an invoice format, or provide country-specific legal conclusions.
Checklist coverage for human review
Product status
Country workflow not live
Certified exchange
External platform required
Current adjacent workflow
Statement reconciliation
Decision owner
Finance + tax adviser
- 1Confirm the rules, dates, and approved exchange model that apply to your entity
- 2Use your certified exchange, billing, ERP, or accounting provider for issuance and receipt
- 3Keep tax validation and statutory reporting with qualified systems and advisers
- 4Use live Arthur & Co workflows only for their documented scope, such as supplier statement reconciliation or evidence-checklist review
- 5Invoice-to-PO and three-way matching are available workflows. Country-specific format certification, statutory reporting, electronic-invoice exchange, and automatic accounting-system routing are not provided.
- France readiness — All businesses must be able to receive electronic invoices from 1 September 2026; issuance phases by company size through 1 September 2027. Confirm your obligations with the French tax authority.
- Germany B2B readiness — Domestic businesses have needed to support receipt of structured e-invoices since 1 January 2025, with transition rules for issuance. Confirm the applicable exception and timetable.
- Mixed-format operations — Define how finance will handle structured invoices, PDFs, and supporting documents during supplier transitions.
- Exception ownership — Decide who investigates platform rejections, requests corrected invoices, and records the outcome.
- Evidence review — Maintain documented proof of your process and have a qualified reviewer assess whether it meets the applicable rules.
Is Arthur & Co a certified e-invoicing exchange platform?
No. Arthur & Co is not a French approved platform or another country's certified invoice exchange. Use an approved provider where the applicable rules require one.
Do I still need a certified or approved platform?
Where local law requires an approved exchange channel, yes. Arthur & Co does not replace that channel, your billing or ERP system, statutory reporting, or qualified tax advice.
Which structured invoice formats does Arthur & Co validate?
No country-specific structured-invoice validation capability is currently listed as live. Do not rely on Arthur & Co to certify Factur-X, UBL, ZUGFeRD, XRechnung, FatturaPA, or another statutory format.
Which invoice checks does Arthur & Co provide?
Invoice-to-PO and three-way matching are available workflows. Country-specific format certification, statutory reporting, electronic-invoice exchange, and automatic accounting-system routing are not provided.
Who is this page for?
Finance and operations leads who need to separate legal obligations, certified exchange, invoice review, and supplier reconciliation before choosing systems or workflows.
Does Arthur & Co generate or route outbound electronic invoices?
No live Arthur & Co workflow currently generates, exchanges, or routes statutory electronic invoices. Keep issuance and transmission in your billing, ERP, accounting, and approved exchange systems.
Compare an invoice with its purchase order
Invoice-to-PO and three-way matching are available workflows. Country-specific format certification, statutory reporting, electronic-invoice exchange, and automatic accounting-system routing are not provided.
Arthur & Co does not currently provide certified electronic-invoice exchange, country-specific format certification, statutory reporting, or tax advice. Requirements change and vary by entity. Confirm current obligations with the relevant tax authority and a qualified adviser.